It has been a while since desk booking software was on the rise; we even wrote a blog about it recently, which you can read here. Recent months have seen an increase in the use of this technology as organizations in all kinds of industries seek new ways to work, manage office capacity, and comply with a variety of regulations. Additionally, since the pandemic, many organizations have looked for ways to become more efficient, and desk booking software fits the bill.
You might want to consider investing in a desk or meeting room booking system for your organization. Below are just five of the top advantages of desk booking software.
Using space more efficiently is the first benefit
One way for business owners to become more efficient is to make better use of their office space. By implementing desk booking software, you can introduce a hot desk policy to your organization that encourages your employees to use other areas of the workplace rather than sitting at their desk, thus utilizing space that might otherwise go unused. As a result, you can either provide more desk space or utilize a space in another manner, such as creating a new breakout area, depending on what areas are being used or not used.
The second benefit is greater flexibility
Desk booking software allows you to embrace new trends like hot desking and hybrid working, ultimately giving you and your employees more flexibility where they work. Colleagues are also free to choose who they want to work alongside when they’re in the office instead of being chained to one desk or area of the office. This can improve collaboration, which leads us to our next point.
Collaborative/productive environment: Benefit 3
In addition, colleagues can change who they sit with depending on what they’re working on or what tasks they’re working on each time they’re in the office by choosing a different desk space each time they’re in the office. By doing so, they can bounce ideas off people outside their usual team – increasing teamwork. Furthermore, employees can work wherever they feel most productive and can maximize their productivity.
Less interruptions are one of the benefits
How often does someone interrupt your meeting to check whether the room is occupied or how long you will be there? In addition to enabling you to book a space in advance, a desk booking system enables colleagues to check if a space has been reserved and find an alternative instead of interrupting a meeting. Aiming to make our company more efficient is another part of that overall goal.
The fifth benefit is compliance with regulations and guidelines
Although government regulations have eased compared to previous months, concepts such as social distancing and limiting occupancy will remain in place. The implementation of a desk booking system in your organization makes compliance with guidance easier. It may be possible to remove desks to provide more space between areas by gaining insight into what spaces are not being used. You can also mark certain desks as unavailable in some desk booking software so that you don’t have to physically remove them. Additionally, meeting room bookings can be buffered with extra time to allow for cleaning up after meetings.