QuickBooks is a highly efficient accounting software. It has features that take care of all accounting needs. Often, there arises a situation where you cannot locate a transaction you had in front of you some time ago. QuickBooks audit trail reportis a functionality that helps you with it. After finding this feature in the Audit History, you can run it. This article will offer detailed information on this report.
Steps to Find and Run the QuickBooks Audit Trail Report
You can find the audit trail in QB Desktop by using the Accountant and Taxes option. This feature is present in most versions of QuickBooks, such as QuickBooks Pro, Enterprise, and Premier. After that, you can run the report by using the ‘Preferences Accounting Set.’
- Open QuickBooks and hit ‘Reports.’
- Next, click on ‘Accountant and Taxes.’
- After that, pick the ‘Audit Trail’ option.
- Now, to run the QuickBooks audit trail for transaction, tap ‘Edit.’
- Next, click the ‘Preferences’ tab.
- You will see its dialog box showing up.
- Hit the ‘Preferences Accounting Set’ option.
- Next, tap ‘Company Preferences.’
- Place a check against the ‘Audit Trail’ checkbox.
- Choose ‘OK.’
- The audit trail will start running.
Understanding the Audit Trail Report in QuickBooks
Once you see the report, you need to read it to make sense of it. So, you must be aware of the kind of transactions. There are various headings in this report, which are in bold.
You can read about the following transactions in the ‘Transaction Type’ section.
- Check
- Deposit
- Bill payment
Viewing the QuickBooks Audit Trail Report
You can view the audit trail by understanding the audit history. To access audit history, go to ‘Recurring transactions.’ It’s the place where you can change the transactions. The following things can be seen in the audit history in QuickBooks.
- The name of the individual who edited it.
- The edits made and their type.
But to view history, you must have the relevant rights. You can view the audit trail QuickBooks by following these steps.
- Head to the transaction you want to view.
- Tap the ‘More’ option.
- Now, click ‘More.’
- After that, click ‘Audit history.’
- You will see the audit trail on the screen.
- To get more information, choose the ‘Show all’ tab.
- Lastly, click the ‘Compare’ option.
Can You Modify QuickBooks Audit Trail Report?
Yes, you can customize this report as per your preference. The screen of the Audit Trail window has various tabs, such as display, filters, and fonts. You can access a lot of features in these tabs.
1. Header or footer
You can easily edit what you see on this screen. As a result, the header and footer of the audit trail report will appear different. It is quite self-explanatory. You wouldn’t have any issues customizing it.
2. Filters
Filters are places that help you in search for a specific transaction. You can select numerous filters for job, vendor, amount, account, and the like. Use this process to apply a filter.
- Choose the desired option in the left-side scroll bar.
- Enter the needed information at the middle.
- After you select the options, the filter will get applied.
- You can also remove the filter by left tapping on it and selecting ‘Remove selected filter.’
3. Fonts and numbers
This tab in the QuickBooks audit trail for transaction will change how your report appears. Follow this process to change the fonts and numbers.
- Go to ‘Edit’ and choose ‘Preferences.’
- Now, select ‘Reports & Graphs.’
- Choose ‘Company Preferences’ followed by ‘Format.’
- You can change every report using this tab.
4. Display
Here you can find various options for modifying the audit trail report in QuickBooks. You can find the date range for your report, the last modified filter, and the like. Modify the columns that you want to display in your report.
It’s essential for you to have an audit trail. This has become particularly crucial after GST e-invoicing. So, this feature in QuickBooks will help you adhere to government guidelines.
Never Forget About any Transaction with Audit Trail Report.
The QuickBooks audit trail report helps you in monitoring login activities effortlessly. You can have all the data about different tasks and supervise the ones operating the books. If you need more help using it, consult a QuickBooks technical support service.
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